Free · Day 2 of 5 · Photographers

Day 2 of 5: Send Prep Emails That Cut Last Minute Questions

Prep emails reduce no-shows, late arrivals, and wardrobe confusion before the session even starts.

Today's prompts

Copy, fill in the [brackets], paste into ChatGPT.

Family Session Prep EmailPrompt

Use this when: A session is booked and you need one clear prep message.

Write a preparation email for a family session this Sunday at 18:00 in Citadel Park, Ghent. Business: Sarah Mitchell Photography. Client: Emma and James with two children. Include what to wear, arrival timing, parking note, and what happens if weather changes. Friendly and calm. Under 180 words.

Example output

Hi Emma and James, looking forward to Sunday at 18:00 in Citadel Park. Please arrive 10 minutes early so we can start on time while the light is soft. Parking near the main gate is usually easiest around that time. For outfits, choose soft neutral tones and avoid large logos so the photos feel timeless. If one child has a favorite comfort item, bring it along. If rain is heavy, I will message by 14:00 with a new plan or time shift. See you soon. Sarah

Why it works: A strong prep email prevents uncertainty. Clients feel guided, and sessions run smoother.

Engagement Shoot Prep with Location TipsPrompt

Use this when: You want couples ready for movement, timing, and practical details.

Write an engagement session prep email. Photographer: Sarah Mitchell Photography. Couple: Anna and Pieter. Location: old town Brussels. Session time: 19:00. Include footwear advice, backup location, and how to prepare for candid poses. Under 170 words.

Example output

Hi Anna and Pieter, excited for your engagement session at 19:00 in old town Brussels. Please wear shoes you can comfortably walk in between spots. Bring a second pair if you want dress shoes for a few frames. We will keep things natural with easy walking and short prompts so nothing feels forced. If weather shifts, we can move to the covered arcade nearby without losing time. I recommend arriving 10 minutes early so we can start in the best light. Sarah

Why it works: Setting expectations around movement and timing helps clients relax and trust the process.

Mini Session Reminder SMSPrompt

Use this when: You need a short reminder text the day before.

Write a day-before reminder text for a 20 minute mini session at 09:30 tomorrow in Antwerp Botanical Garden. Photographer: Sarah Mitchell Photography. Keep it warm, clear, and under 55 words.

Example output

Hi Sophie, quick reminder for your mini session tomorrow at 09:30 at Antwerp Botanical Garden. Please arrive 10 minutes early and bring a light jacket in case the morning is cool. Looking forward to photographing you. Sarah

Why it works: Short reminders cut lateness and no-shows while keeping tone personal.

Micro-system insight

Session prep: every strong message has the same pattern. Add context, set tone, set length, and ask for one next action. Save your best prompt once, then only swap names, dates, and details.

Localisation bridge

Add 'Write the response in Dutch/French/German' to any prompt. The structure stays the same, only the language changes.

If this already saves you time, the full pack gives you 60 ready-to-send prompts.

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